Fort Worden PDA: Document Archive

In January 2013 work started on negotiating an Interagency Co-Management Agreement between Washington State Parks and the Fort Worden PDA. To make it easy to find all versions will be listed at the top of the Archive of PDA documents section until the process is complete. Each version will also be listed under the meeting where it is discussed.

The Final Draft of the Fort Worden Business and Management Plan adopted by the FWPDA Board on October 9th and accompanying documents were submitted to the State on October 12, 2012.

All Draft versions of the Business Plan are available in the Archive of PDA documents section of this page. Documents related to earlier meetings are in the Minutes from PDA meetings section.

The following meetings are currently scheduled. Effective March 2013 through the end of the year, the monthly FWPDA Board meetings will be the 2nd Wednesday of each month. Please check back as the meeting schedules and locations may change. Additional meetings will be listed as they are scheduled.

Coffee and food are available before the meetings at Local Goods in the Commons (7AM-5PM daily).

Postponed! New date will be posted when it's decided on. Not Tuesday, April 16, 2013, State Parks Staff sponsored Public Meeting. (added March 7, 2013)
Location: Fort Worden, Port Townsend. Time and exact location will be posted when they're known.
CANCELED as of June 14, 2013, (originally rescheduled!) Not Thursday, June 20, 2013, FWPDA Special Board Meeting. 5:00 p.m. to 7:00 p.m.
Location: Cotton Building, 607 Water Street, Port Townsend
Draft Agenda:
- Public Comment
- PDA Board review and discussion of Draft Interagency Agreement and Master Lease
- Board discussion of June 26 and 27thth Commission meeting in Spokane, WA
- Review of July meeting schedule
- Public Comment
Wednesday, July 10, 2013, FWPDA Regular Board Meeting. 8:30 a.m. to 11:30 a.m.
Location: Commons, Company B, Fort Worden, Port Townsend
Wednesday, August 14, 2013, FWPDA Regular Board Meeting. 8:30 a.m. to 11:30 a.m.
Location: Building 204, North Room, Fort Worden, Port Townsend
Wednesday, September 11, 2013, FWPDA Regular Board Meeting. 8:30 a.m. to 11:30 a.m.
Location: Commons, Company B, Fort Worden, Port Townsend
Wednesday, October 9, 2013, FWPDA Regular Board Meeting. 8:30 a.m. to 11:30 a.m.
Location: Building 204, North Room, Fort Worden, Port Townsend
Wednesday, November 13, 2013, FWPDA Regular Board Meeting. 8:30 a.m. to 11:30 a.m.
Location: Building 204, North Room, Fort Worden, Port Townsend
Wednesday, December 11, 2013, FWPDA Regular Board Meeting. 8:30 a.m. to 11:30 a.m.
Location: Building 204, North Room, Fort Worden, Port Townsend

At each of the Commission meetings where it's appropriate, there will be a PDA/FW update. The Commission meetings last 2 days, with day 1 being a work session and day 2 being the actual meeting. Please check the State Parks Commission website for specific agendas. The Commission meeting schedule for the rest of 2013 is:

June 27, Spokane
Aug. 8, Anacortes
Sept. 26, Chelan
Nov. 14, Gig Harbor

In addition, State Parks (not the Parks Commission) plans to hold a public meeting in Port Townsend to review the PDA/SP draft management agreement. Meeting date still to be determined.

All of our documents are in PDF format, to view them you will need a PDF reader. If you don't have one there are several options available. Adobe Reader is the most commonly used one, but there are also Cool PDF Reader, FoxIt Reader, PDF-XChange Viewer, and Sumatra PDF. Details on these and other PDF related programs are available by clicking on the PDF Tools link at the List of Lists. Always read the Licensing Agreement when installing software.

In August 2012 the Washington Federation of State Employees submitted a Position Paper on Fort Worden, with their own recommendations and concerns about the FWPDA Business Plan. You may download the original FWPDA response (including the WFSE letter) from this section of the PDA Documents Archive. The following series of letters resulted:

WFSE response to members of the PDA Board. (336 KB) October 12, 2012.
WFSE response to City Staff and Council Members. (157 KB) October 12, 2012.
FWPDA reply to the Executive Director of the WFSE (1,475 KB). October 22, 2012.
City Manager response to Executive Director of the WFSE (136 KB) October 22, 2012

There is also a:

Phase 3 review (487 KB) by Rick McPherson, the Independent Business Plan Consultant. (October 8, 2012) including highlighted changes from his Phase 2 review.
Letter from Seattle attorney David Bricklin (175 KB) on behalf of some Port Townsend citizens concerned about a possible conflict of interest on the FWPDA Board. (September 13, 2012)
Response from B. Gerald Johnson the FWPDA attorney (55 KB). (October 22, 2012)

The Sept 12, 2012 version of the Draft Business Plan (3,536KB) was updated with items from the Board Meeting and the Public Forum after the September 6 Forum. Initial reviews of the August 23 revision of the DRAFT Business Plan were received from Rick McPherson, the Independent Business Plan Consultant and from the State Office of Financial Management (OFM). They arrived late in the Business Plan revision process, but some of their concerns were able to be addressed in this version, others will be in the next revision. You may download their comments and the CV of Rick McPherson.

The Fort Worden Public Development Authority has responded to the Washington Federation of State Employees' position paper on the Fort Worden Long Range Plan. The full text of the WFSE position paper is included. FWPDA responses are in bold type within the text. A letter from the Port Townsend City Manager and updated data from some of the Partners are posted in a second document. You may download or read the FWPDA Response in PDF format (131 KB) and the responses from the City of Port Townsend and the Fort Worden Partners. (921 KB)

On page 6 of the FWPDA response, there was a word missing ("explore") in the second sentence of the response at the bottom of the page. It should read: "Instead the Parks Commission and the FWPDA have both formally agreed to explore a co-management model in which Parks still manages the traditional park functions and the FWPDA manages the conference center and lifelong learning aspects of the park." The FWPDA response has been reposted with the correction which is highlighted in the document. The document has also been split into two parts, part 1 is the FWPDA response, part 2 is the City of Port Townsend and the Partners' responses.

Public input sought by PDA Business Plan Consultant

The Fort Worden Lifelong Learning Center Public Development Authority (PDA) has begun the process of developing a business plan that will eventually be presented for consideration at the Washington State Parks and Recreation Commission meeting on October 25th in Vancouver WA. The FW PDA has hired PROS Consulting to perform this work for them and Brian Trusty is the project manager responsible for pulling together the plan. The FW PDA and Brian are both interested in ensuring that you have an opportunity to contribute to the plan by means of providing insight regarding your priorities, values and thoughts on the subject of the PDA being a potential management partner with Washington State Parks at Fort Worden. Brian facilitated a public meeting on July 25th from 7 PM to 9 PM in the Pope Marine Building in downtown Port Townsend.

The following documents are from the Public Meeting:

Minutes (58 KB)
PROS Powerpoint presentation (PDF Format) (1,667 KB)

The documents and links in this section are related to the RFQ for Consultants to assist in developing a Business and Management Plan for the FW PDA. The deadline for applications was June 1, 2012, this section is retained for reference only.

The Fort Worden Life Long Learning Center Public Development Authority Request For Qualifications (RFQ) may be downloaded as a PDF file. May 2012 (325KB)

The two links in the RFQ may be broken due to pages being reorganized on the State sites. The documents for the first link are available below. Information on the Washington State UBI number is available in paragraph 3 of the Secretary Of State's Corporate FAQ.

Journal of Daily Commerce ad. May 2012 (54KB)

State Documents on our server:

Business and Operating Implementation Plan. August 2008 (1,559KB)
Site and Facilities Use and Development Plan August 2008 (1,035KB)
Fort Worden Site and Facilities Use and Development Plan April, 2008. (520KB)

These and other Documents from 2008 are available on the following 2 pages of the Washington State Parks website:

Part 1: Documents related to a conceptual plan to establish Fort Worden as a center for life-long learning.
Part 2 of the planning effort includes more detailed work in the areas of facilities development, programming, management and governance.

A PDF version of the Fort Worden Work PDA Options (Draft) Powerpoint Presentation used at the May 17, 2012 PDA meeting at the Cotton Building. (3,889KB)

A PDF version of the Fort Worden Work Session - Review and Discussion Presentation Powerpoint on the 2008 Management Plan that was shown by Brian Trusty (PROS Consulting) at the May 2-3, 2012 meeting with PDA and State Parks Staff. Most of the material in this presentation is from 2008. (1,036KB)

Original FWPDA Resolution for Item E-5 on the March 28-29, 2012 Commission agenda. This Resolution would have replaced the original Item listed in the Agenda for the Parks Commissioners. It was withdrawn and replaced with the Substitute Proposed Requested Action for Item E-5 (see the State Documents Related to the PDA section. (80KB)

Fort Worden Lifelong Learning Center, a PDF of the February 2012 Powerpoint presentation made to the Jefferson County Chamber of Commerce. (12MB)

(August 15, 2012) The FINAL report dated August 13, 2012 from State Parks to the Office of Financial Management on the State of State Parks is available on the State's server and from our server (628 KB). This 37 page document concerns the State Park system as a whole, not specifically Fort Worden. We still have the DRAFT report too (673 KB). A brief quote is included below:

How should the park system change?
State Parks asks public to weigh in

Fort Worden- June 10, 2012 - Should the State Parks system operate more like an enterprise-based hospitality industry, a public conservation asset based mostly on grant and tax funding - or perhaps a system of parks freely standing as community non-profit entities? What do people love about their park system, and what improvements need to be made?

These and other questions are being considered and discussed as part of a broad public outreach effort by Washington State Parks and Recreation Commission staff. About 45 people attended the June 10th meeting at Fort Worden. Much of the Fort Worden meeting centered around discussing Parks' proposed Transformative Strategy, which included an in-depth review of its Strategic Alternative Analysis.

The Strategic Alternative Analysis and other information is on the State Parks Beyond 2013 web page. Documents with public comments have been added on August 7, 2012.

Substitute Proposed Requested Action for Item E-5 It was proposed by the PDA jointly with State Parks and ultimately adopted and approved by State Parks Commission on March 29, 2012 with a few minor revisions (deleted the word "entire" in #3 and added in "of real and personal property" in #6). (20KB)

Following the February 9, 2012 Washington State Parks and Recreation Commission meeting in Olympia What's new in your Washington state parks posted a recap of the meeting. That page will change soon, so a copy of it is available on our server. We have the text of the page which includes some comments from Governor Gregoire and from Don Koch, Washington State Parks Director. We also have a transcript of the Governor's statement as provided by the State.

Wednesday, March 13, 2013, FWPDA Regular Board Meeting. 8:30 a.m. to 11:30 a.m.
Location: Chapel Building, Fort Worden, Port Townsend.

Coffee and pastries are available before the meeting at Local Goods (7AM-10AM daily).

The next version of the Draft Interagency Co-Management Agreement will be posted as soon as it's available.

Updated Draft Agenda (23 KB)
Dec. 17, 2012 Meeting Minutes (53 KB)
Nov. 7, 2012 Meeting Minutes (36 KB)
Feb. 6, 2013 Meeting Minutes (77 KB)
Section 4, Coordinating Committee (45 KB)
Amendment to Companion Bills SHB1530 and SSB5653 (26 KB)
Building 202 Construction Estimates (57 KB)
Partner's Short-term Improvements Proposal (83 KB) and Meeting Notes (45 KB) (two documents)

November 29, 2012 Washington State Parks Public Meeting.
Location: Fort Worden, The Commons. 7 PM to 9 PM

State Parks has issued a Press Release regarding the meeting.

OLYMPIA – Nov. 13, 2012 – The Washington State Parks and Recreation Commission invites the public to a meeting on the future governance of Fort Worden State Park in Port Townsend.

The meeting is from 7 to 9 p.m. Nov. 29 at Fort Worden State Park, Commons Building, 200 Battery Way in Port Townsend. The purpose of the meeting is to give the public an opportunity to provide comments on a staff recommendation for the future governance of Fort Worden State Park that will be presented to the Commission at its Dec. 6 meeting in Monroe.

The Commission will consider the potential of a portion of Fort Worden State Park being managed by the Port Townsend Lifelong Learning Center Public Development Authority (PDA). The conversation regarding options for the optimal future management of Fort Worden State Park has been under way since 2004. The Commission in 2007 adopted a vision for Fort Worden as a center for life-long learning by providing a broad array of meaningful experiences for a diverse audience of visitors. In 2008, the Commission directed staff to pursue making Fort Worden State Park a Life-Long Learning Center with the assistance of a non-profit partner.

As of November 20 the proposal to be presented to the Commission is available at www.parks.wa.gov/agency/commissionmeetings/. All comments received by staff at the Nov. 29 public meeting will be forwarded to the Commission prior to the Dec. 6 meeting. Those who wish to comment directly to the Commission may attend the Dec. 6 meeting or send a letter to the State Parks Commission, 1111 Israel Road SW, Olympia, WA 98504. For details on the Dec. 6 meeting, visit online at www.parks.wa.gov/agency/commissionmeetings/.

New Time Tuesday, October 9, 1:00 PM FWPDA Special Board Meeting, Board considers any revisions to the Business Plan. Meeting time changed from 8:30 AM to allow for more time to review the latest revision of the Draft Business Plan prior to the meeting. It is expected to be released sometime on October 8.
Location: Cotton Building, 607 Water St. Port Townsend.
Draft Oct 3 Board Meeting Minutes (44 KB) for Board approval.
October 9, 2012 Meeting Schedule (13 KB)
October 8, 2012 version (2,747 KB) of the Draft Business Plan incorporating comments and suggestions from the Independent Business Consultant and OFM reviews listed under the October 3, 2012 meeting.
Highlighted version (9,627 KB) showing the changes from the previous version.

Draft Minutes of October 9 Meeting. (60 KB)

Monday September 17. Business Plan submitted to OFM and business plan consultant for peer review,

Thursday, September 13, 8:30 to 1 PM FWPDA Board Meeting,
Location: Cotton Building. Meeting Agenda (13 KB) Download the Sept 12, 2012 version of the Draft Business Plan (3,536KB). Initial reviews of the August 23 revision of the DRAFT Business Plan were received from Rick McPherson, the Independent Business Plan Consultant and from the State Office of Financial Management (OFM). They arrived late in the Business Plan revision process, but some of their concerns were able to be addressed in this version, others will be in the next revision. You may download their comments and the CV of Rick McPherson.

September 13, 2012 Board Meeting Minutes (54 KB)

Public input sought by PDA Business Plan Consultant

The Fort Worden Lifelong Learning Center Public Development Authority (PDA) has begun the process of developing a business plan that will eventually be presented for consideration at the Washington State Parks and Recreation Commission meeting on October 25th in Vancouver WA. The FW PDA has hired PROS Consulting to perform this work for them and Brian Trusty is the project manager responsible for pulling together the plan. The FW PDA and Brian are both interested in ensuring that you have an opportunity to contribute to the plan by means of providing insight regarding your priorities, values and thoughts on the subject of the PDA being a potential management partner with Washington State Parks at Fort Worden. Brian will be facilitating a public meeting on July 25th from 7 PM to 9 PM in the Pope Marine Building in downtown Port Townsend. Additionally, Brian will be in Olympia on the morning of July 25th to meet with Washington State Parks leadership. Below are some areas of focus Brian has indicated he will be posing to the stakeholders at Fort Worden and the community:

Your vision for how a management agreement can be developed and can work
Your concerns about a potential management agreement
Your thoughts regarding the PDA as a potential management partner at Fort Worden

The following documents are from the Public Meeting:

Public Meeting Minutes (59 KB)
PROS Powerpoint presentation (PDF Format) (1,667 KB)

The FW PDA Executive Committee meeting in the Pope Marine Building on Wednesday July 25.

The FWPDA Communications Committee meeting in the Bishop Hotel lobby/conference meeting room at 714 Water Street on Thursday July 26, 4 PM to 5 PM.

Fort Worden Lifelong Learning Center Public Development Authority Board Meeting
8:30AM, Wednesday, June 6 2012 - Cotton Building, 601 Water Street, across from City Hall (changed from Fort Worden).

June 6, 2012 Board Meeting Minutes (47 KB)

The following documents make up the packet for this meeting:

June 6 Meeting Agenda (17KB)
April 11 Board Meeting Minutes (31KB)
May 7 Board Retreat Notes (47KB)
May 25 Executive Committee Minutes (37KB)
May 23/24 Park Commission Presentations (1,652KB)
Parks Executive Summary--Fundraising Report (528KB)
RFQ from PROS Consulting Added June 5, 2012 (1,347KB)
Minutes for June 6, 2012. Added June 18, 2012 (42KB)

At the meeting we will also be reviewing the RFQs we receive for the business plan consultant. The Executive Committee will be reviewing the RFQs on Tuesday afternoon and will bring a recommendation to the full board on Wednesday morning. The request for RFQs is on the fwpda website if you want to review it again prior to the meeting. The advertisement for RFQs was published in the Daily Journal of Commerce on Monday, May 21.

Item 5 and 6 are background. Item 5 contains a State Parks staff presentation on fees and an outline on the transformative strategy that State Parks will be discussing around the state this summer. The last 7 pages are slides the PDA presented at the Commission meeting in Yakima on the 24th.

Item 6 is a summary on the potential for philanthropic fundraising opportunities to help State Parks raise money to offset its general fund cuts.

Meeting Materials for Review--Draft PDA management options matrix may be revised prior to the meeting
Thursday, May 17, 2012 - 7 PM Cotton Building (607 Water Street).

Fort Worden PDA Management Options May 17, 2012 (39KB)
State Parks email May 9, 2012 (45KB)
Consequences of Business as Usual, (a State document from 2006). (71KB)
May 2 & 3 2012 Parks/PDA Staff Work Session Agenda (32KB)
May 2 & 3 2012 Parks/PDA Staff Work session Notes (122KB)
Notes from Fort Vancouver Visit (24KB)
The Fort Vancouver Trust is similar to the current options under consideration.
E-7, Future of Fort Worden: Report for May 24 Commissioner's meeting. (316KB) (Added May 15, 2012)
A PDF version of the Fort Worden Work PDA Options (Draft) Powerpoint Presentation used at the May 17, 2012 PDA meeting at the Cotton Building. (3,889KB) (Added May 18, 2012)

These are the documents from the May 7, 2012 FWPDA Board Retreat. All documents are PDF files which can be viewed or printed.

Fort Worden Lifelong Learning Center Public Development Authority Retreat
Monday, May 7, 2012 - Fort Worden, Building 204, North Room.

Board Retreat Minutes (49 KB)

DRAFT Retreat Agenda (21KB)
PDA Governance and Operations Scenarios (120KB)
List of Fort Worden's Partners' Brainstorming Topics (89KB)
May 2 & 3 2012 Parks/PDA Staff Work Session Agenda (32KB)
May 2 & 3 2012 Parks/PDA Staff Work session Notes (122KB)
Notes from Fort Vancouver Visit (24KB)
Draft Request for Qualifications (RFQ) for a Business Plan Consultant (158KB)
A PDF version of the Fort Worden Work Session - Review and Discussion Presentation Powerpoint on the 2008 Management Plan that was shown by Brian Trusty (PROS Consulting) at the May 2-3, 2012 meeting with PDA and State Parks Staff. Most of the material in this presentation is from 2008. (1,036KB) (added May 18, 2012)

The following documents are from the April 11, 2012 FWPDA Board Meeting. Please note that there are draft and final version of the Resolution of Support. The meeting was at the Cotton Building (607 Water Street), 8:30 AM to 10:30 AM.

Draft minutes from April 11 meeting (31KB) (Added May 15, 2012)
April 11, 2012 Agenda (24KB)
March 7, Regular Board Meeting Minutes (32KB)
March 26, Special Meeting Board Minutes (26KB)
March 14, Ex. Committee Minutes (37KB)
March 26, Communications Committee Minutes (26KB)
Resolution of support (line-in/line-out version) (86KB)
Resolution of support (clean version) (71KB)
Business Plan--scope/schedule of work (41KB)

FROM OLYMPIA: Litter tax proposed to help state parks.The Discover Pass program was projected to bring in $67 million between 2011 and 2013. As of June 2012, it had earned about $15.7 million. The Leader, February 13, 2013.